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Accommodated Testing Center Overview & Information for Students

The Accommodated Testing Center is an accessible environment for you to complete exams, quizzes and tests. The testing center is a collaborative effort and relies on a strong partnership between you, your faculty and the staff here in Academic Services.

Exam Scheduling

Scheduling your exam is critical! Academic Services cannot proctor unscheduled, walk-in exams. Schedule your exam by using the online request form. When scheduling your exam keep the following in mind:

• Include the name of the course, the instructor, the time that the class is taking the exam, and the time that you wish to schedule the exam.  
  
  
• Exams are scheduled at the same time that the rest of the class is taking it. Taking an exam on the day before or after the actual testing day is not permitted. If necessary, an alternate time on the same day can be arranged.
  
  
• Exams must be scheduled at least 48 business hours/2 business days in advance. See below:
  
  

  IF YOUR EXAM IS ON...	YOUR LAST DAY TO SCHEDULE IS...
  MONDAY	THURSDAY OF THE PREVIOUS WEEK BEFORE 5PM
  TUESDAY	FRIDAY OF THE PREVIOUS WEEK BEFORE 5PM
  WEDNESDAY	MONDAY OF THE SAME WEEK BEFORE 5PM
  THURSDAY	TUESDAY OF THE SAME WEEK BEFORE 5PM
  FRIDAY	WEDNESDAY OF THE SAME WEEK BEFORE 5PM

  
  
  
• Let your course instructor know you scheduled an exam in the Accommodated Testing Center. An instructor may not permit you to utilize the test center if the exam is not scheduled as outlined above or if you do not comply with test center policy/procedures.
  
  
• Please mention any additional accommodations you receive other than extended time (such as an exam reader, need for special lighting, chairs, enlarged print, calculator, etc.) when scheduling.

Collecting the Exam

When you schedule your exam in the testing center the following takes place prior to confirming your exam is scheduled as requested:

• Verification of student eligibility to use the testing center
• Review of other relevant accommodations (scribe, assistive technology, lighting adjustments, etc.)
• Confirmation of course meeting date/time and faculty member 

Once these steps are completed, Academic Services will let your faculty member know you have scheduled an exam. At that time, faculty are asked to submit a copy of the exam to Academic Services. Faculty submit an Accommodated Exam Instruction Sheet with the exam which provides the Academic Services staff information on how to proctor your exam, including the amount of time students in-class are given to take the exam, what items are able to be brought into the testing center and any other specifications for proctoring.

Exam Check-In Procedures

Please arrive 5 minutes early to check in for your exam and be ready to complete the following steps:

1. Show your student ID to the Academic Services staff member proctoring the exam.
   
   
2. Place all items and materials that are not approved for use during the exam in the assigned locker. This includes hats, oversized sweatshirts, jackets, watches, calculator cases, water bottles with labels and any other items your faculty member indicates on the Accommodated Exam Instruction Sheet. You can leave these items at home, if you prefer not to use a locker.Place your phone and any smart watches in the box behind the front desk. Please ensure all ringers are turned to silent.
   
   
3. Complete a brief inspection process with the Academic Services staff proctor. This inspection will include looking over any materials going into the testing center, checking pockets and bulky clothing, checking long sleeve shirts and any other clothing that may be of potential concern.

Once the check-in process is complete the Academic Services staff proctor will let you know when it is time to go into the testing center.

Exam Proctoring & Academic Integrity

During the exam you will be monitored via camera by two professional staff members in Academic Services. If any suspicious behavior is observed the exam will be stopped and the Academic Services staff proctor will come into the Testing Center to do an additional inspection and talk with you. If there is any indication or question related to academic integrity the exam will not proceed and your faculty member will be notified. At that time, Academic Services will need faculty approval before rescheduling the exam.

If you need to take a break during your exam, please return to the main office with your exam. Please note:

• You cannot access your cell phone or talk to peers during breaks.
• If you take a bathroom break for over 10 minutes, the proctor may repeat check-in procedures. 
• The clock does not stop during a bathroom break unless you have a special accommodation for this.

Emergency Procedures

If an emergency arises, the Academic Services staff proctor will inform you that there is an emergency that requires them to stop their exam (unless it is unsafe to do so). If this does happen during your exam, you are expected to follow directions of staff or emergency personnel. You will be asked to leave your exams in the testing center if evacuation is necessary. Depending on the nature of the emergency, you may or may not have access to your personal belongings (cell phones, book bags, etc.).

Final Exams

In order to accommodate all students, there may be changes to the normal final exam schedule. Please look out for announcements by email of potential changes.

Frequently Asked Questions

What if I arrive late for an exam in the Testing Center?
Students who arrive more than 30 minutes late for an exam will not be allowed to start the exam without instructor permission.

Do I need to stay the entire time I am scheduled for their exam?
If the faculty notes you must stay on the Accommodated Exam Instruction Sheet you do need to stay the entire time. In most cases, once your exam is complete you can leave the testing center.

What can I bring with me in the Testing Center?
You can bring in the exam and any related items described by the faculty member in the Accommodated Exam Instruction Sheet. Academic Services also offers a clock to allow you to keep time. Food or drink may be permitted, but will be inspected. Any required supplies, devices or equipment related to a disability or medical condition will be permitted in the testing center on a case-by-case basis. All items will be inspected. 

Can I use the restroom or take breaks during an exam?
Yes, you can use the restroom during an exam. Permission for breaks is determined by the faculty member on the Accommodated Exam Instruction Sheet. In some cases, you may be entitled to breaks during an exam as a pre-approved accommodation.

What happens if I do not show up for my scheduled exam?
The faculty member will be notified and the exam will be returned as requested by the faculty member in the Accommodated Exam Instruction Sheet.

What if there is an incident of academic dishonesty?
If suspicion arises during an exam, the Academic Services staff proctor will come into the testing center to speak with you and complete an additional inspection. Your exam will not proceed if there is an incident of academic dishonesty. Any incidents or instances related to academic integrity will be documented and reported to the faculty and all appropriate areas within the university.

Can I tour the testing center?
Yes, we welcome you to tour the testing center! Please note tours can only be provided when the testing center is not in use.

Accommodated Testing Center Quick Facts

Accommodated Testing Center Overview & Information for Instructors

The Accommodated Testing Center is an accessible environment for students to complete exams, quizzes and tests. The testing center is a collaborative effort and relies on a strong partnership between students, faculty and the staff in Academic Services. The testing center includes ten private rooms, ergonomic chairs, and options for lighting. The testing center also utilizes white noise machines to reduce distractions. Each testing room is equipped with a camera for monitoring.

Eligibility

Students become eligible to use the testing center after going through an intake meeting with the Learning Access Coordinator. Students are required to provide documentation to be eligible for accommodations. Student eligibility is based on both the documentation provided and the Learning Access Coordinator’s assessment from the intake meeting. In some cases, students in clinical programs meet additional eligibility requirements. To learn more, visit: .

Types of Testing Accommodations

Common exam accommodations include (but are not limited to): extended time, distraction reduced testing environment, exams in alternative format, readers, scribes, assistive technology, use of a computer without internet access, adjustment to lighting, and/or adjustable desks or chairs.

Exam Procurement

When a student schedules an exam in the testing center the following takes place prior to exam procurement:

• Verification of student eligibility to use the testing center
• Review of other relevant accommodations (scribe, assistive technology, lighting adjustments, etc.)
• Confirmation of course meeting date/time and faculty member 

Once these steps are completed, faculty are notified via email that a student scheduled an exam. At that time, faculty are asked to submit a copy of the exam to Academic Services either in-person or via email (learningaccess@lewisu.edu).

Once an exam is received the Accommodated Exam Instruction Sheet is closely reviewed to ensure the exam can be proctored to the specifications of the faculty member. The exam is then placed in a secure envelope with any additional items (scantron, scratch paper, lined paper, etc.) and the Accommodated Exam Instruction Sheet is placed on the front of the envelope. Envelopes are stored in a secured cabinet.

Procurement of nursing exams is arranged by the College of Nursing and Health Sciences.

Exam Check-In Procedures

Exams are proctored to the specifications outlined in the